Instructions for Presenters


ICDL-Epirob 2019 will showcase 21 oral presentations in a single-track format across three days (Tuesday to Thursday). The presentation of each paper should last 15-20 minutes, to allow 5-10 additional minutes for questions and answers, and speaker transition. We encourage you to carry your presentation on a memory stick, for uploading to and testing on the PC available in a break in advance. If you prefer presenting from your own laptop, make sure it has an HDMI output port or bring an HDMI converter. Further, please have the projector connection tested beforehand. Projectors at the conference location use a 16:9 aspect ratio, so we suggest to format your presentations accordingly.


A total of 30 contributed papers and 10 late-breaking abstracts will be presented as posters at the conference. They will be grouped into two sessions on Tuesday and Wednesday afternoon.
Prepare a poster that is A0 (841 x 1189mm) or smaller to bring to the conference; on the day of your poster session, you will be able to hang your poster during the morning coffee break; you must use the poster spot which shows your paper ID; the poster session will be one hour long. Posters will hang on the wall, and we will supply material to hang them with.


In the oral session before each poster session, we encourage all presenters to briefly tease their poster. Each presenter will be given up to 2 minutes to briefly present highlights from their poster accompanied by up to 3 powerpoint slides. The slides need to be sent to by August 7th, in order to be included in the teaser session. Slides are required to be in powerpoint format (.pptx) and to use a 16:9 aspect ratio, since they will all be inserted into a single presentation to keep the session flowing efficiently.

Instructions for Chairs

The session chair has the following role:

  1. Check that all presenters for your session are ready before the session starts. Presenters may bring presentations on their own laptops, and it is a good idea to check the connection to the projector with all these presenters before the session. For presenters that bring their presentation on a USB-stick, it is a good idea to upload the presentation to the PC and test it before the session.
  2. Assure that presentations start at the right time
  3. Introduce the presenter – at least with name, affiliation and title of the presentation.
  4. Make sure that the next presenter can start at the scheduled time. I.e. assure the current presenter stops in time. It might be a good idea to rise when 5 minutes left, and to indicate 10 and 5 minutes left using a piece of paper or your hands. (Inform the presenter).
  5. Say thank you to the presenter, and start the applause (if needed).
  6. Encourage questions from the audience (and have a question ready yourself if no questions from the audience)  – and control this, unless the presenter takes control (make sure multiple people get time to ask questions)
  7. Say thank you to the presenter, and start the applause (if needed).

Presentations are up to 25 minutes, but we strongly encourage presenters to leave at least 5 minutes for questions/discussion. The end time is a hard limit, and the session chair has to assure that a presentation is finished at least 1-2 minutes before the next is scheduled to start. If a presentation is finished that late – there will be no time for questions. For the last presentation in a session – before a break, the session chair may allow some more flexibility. If there is not sufficient time for all questions, please advice the audience to ask questions after the session is completed.